PROCEDURE OF LOCAL PURCHASE INDENT

LOCAL PURCHASE INDENT

(a) The Storekeeper will prepare the local purchase indent daily as per necessity and put up to Chief Medical Officers In charge for checking / signature along with his initial. (b) The total No. of prescriptions being sent is to be noted on the body of the indent and the prescriptions shall be recounted on receipt of stores from authorised chemists. (c) The Sl. No., quantity indented and date should be noted by the Chief Medical Officer In charge on the body of prescription so that the same medicines once supplied are not re indented by mistake or otherwise. (d) The quantity received should be specifically mentioned by the Storekeeper in the receipt column and necessary certificate is to be endorsed about the items received (total items received) and the items not received (Sl. Nos. to be mentioned) and to be countersigned by the Chief Medical Officer/Medical Officer In charge. The Chief Medical Officer In charge should also physically verify the items. (e) The medicines which are not supplied by the Chemist may be authorized to be purchased from open market in the same city/town. The beneficiary should be advised to claim the bill within the month from the date of indent. The Store-keeper will fill up the form in duplicate and endorse the same along with the cash memo to the Chief Medical officer In charge for counter signature. (f) The non-formulary medicines should be issued after obtaining dated signature and address of the beneficiary. (g) No chits required for the listed and non listed medicines. (h) The local purchase indent should be prepared as per standing instructions. Before sending the indent the following shall be ensured.

• The local purchase indent bears the rubber stamp of Chief Medical Officer In charge..
• Prescriptions bear the rubber stamp of the prescribed Specialist/Hospital.
• Out of list items have not been included unless prescribed by Consultant / Specialist / Head of Unit.
• Non-admissible items have not been indented.
• Prescription is valid for the period of indent.
• Quantity indented as per the prescribed quantity.
• Prescriptions are arranged serially.
• Prescription is indented after registration.

(i) The medicines issued to the patient should be noted on the body of prescription (1) Name of medicines; (2.) Quantity; (3) Date of issue: and (4) Signature of Storekeeper. A rubber stamp may be suitably made for the purpose. (j) The local purchase medicines shall be issued by the Store-keeper. (k) The local purchase medicines if not collected by the beneficiaries within 15 days should be taken into stock ledger. (m) The medical officer concerned will sign against each serial No. of medicines indented. (n). The chemist must mention the batch number and name of manufacturers while supplying local purchase medicine, must be checked by storekeeper and Chief Medical Officer In charge before accepting the medicine. (0) Medicines available in Medical Store Depot / Dispensary: No medicine should be indented for local purchase if it is available in Medical Store Depot / Dispensary.
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Dr Marwah