Chemist agreement General Conditions SECTION – II

SECTION – II

General Conditions

1 SUPPLY OF MEDICINES

1.1 Sufficient stock of standard quality of medicines at all times will have to be maintained by the supplier, to avoid inconvenience to the Government/CGHS beneficiaries.

1.2 In case of failure or refusal on supplier's part to supply the medicines to the purchaser / beneficiaries within the time as provided in clause 17 hereunder, the contract is liable to be terminated /cancelled at supplier's risk and cost. Any extra cost involved in arranging supply from alternative source will be recovered from the supplier. It is in addition and without prejudice to the deduction in clauses 17 & 18 hereunder.

1.3 The supplier will indicate batch number, name of manufacturer, date of expiry in the indents at the time of supplying the drug to the concerned CGHS Units/Dispensaries.

1.4 (a) The medicines/drugs to be supplied will be of standard quality. In case it is found that any particular medicine's date is expired, found not of standard quality, substandard or spurious, supplier's (Appointed Authorized Chemist) firm will be liable to be blacklisted for a period of 5 years besides other legal action that may be initiated. In case the supplier fails to supply indented drugs/medicines, the purchaser will be entitled to procure the same from other chemist and the supplier will be liable to reimburse in full the price paid by the purchaser. However the supplier will be allowed to claim what would be payable to him for the medicines as per agreed terms and conditions.

(b) In case of indent for specific brand of medicines, the same shall not be substituted. If any such case is noticed during subsequent scrutiny after or before the payment, then supplier will be penalized for Rs.1000 + cost of the specific brand of medicines for each such default.

1.5 Indented medicines for the beneficiaries to be supplied in individual packets by the designate local chemist.

1.6 The payment for NA items to be made to the beneficiaries on a fixed date / day by the local chemist / their representative, at the Dispensary.

1.7 Short supplied medicine to be sent through courier at the residence of the beneficiary at the cost of the local chemist.

2 AUTHORITY SLIP

In case an Authorized Medical Attendant of the Dispensary concerned gives any 'By

Hand' Authority Slip to a beneficiary, the medicines will be supplied immediately to the beneficiary for a period as mentioned in the slip or for 7 days, whichever is less.

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3. LIFE PERIOD OF MEDICINES

Every medicine has its own shelf life period mentioned on the label of medicine. The shelf life of article supplied should not have passed more than half of its shelf life at the time of supply.

4. PACKED SUPPLIES:

Supplies are required to be made in original packing of manufacturer. The packing should approximately be nearest to the total quantity demanded of any particular medicine/drug on any particular day.

5. COLLLECTION OF PRESCRIPTION FOR SUPPLY

The Authorized Chemist or his representative should collect local Purchase Indent on the basis of which supplies are to be made, from the unit allotted at the closing hours of unit/dispensary on every working day.

6. PERIOD UPTO WHICH SUPPLY ORDERS WILL BE PLACED:

Supply orders will be placed against the contract up to the last date of the contract.

Orders received even on the closing date should be honored in accordance with the terms of contract even though the last date of the contract may have expired on the date of supply of articles.

7. DELIVERY OF SUPPLIES

The delivery of supplies in full will be made on the next working day by 8.30 a.m. or at the opening hours of unit/dispensary, whichever is later, at the premises of the dispensaries indenting the supplies or in case of emergency at the residence of the patients as directed by CMO I/c of the dispensary/unit. In the event of non-supply of indented medicines in time as aforesaid, Rs. 500/- will be deducted from the bill of the Chemists for each delay.

8. ITEMS NOT AVAILABLE WITH THE AUTHORISED CHEMIST

In case the Authorized Chemist for any reason fails to supply any item in time indented by the dispensary, the beneficiaries concerned shall be entitled to purchase the medicines from the open market. The Authorized Chemist will be liable to reimburse, in full on the spot, the amount incurred by the respective beneficiaries on production of

Cash Memo, duly certified by the M.O. In-charge of the dispensaries concerned. The

Authorized Chemist shall be entitled to claim the amount from the CGHS, which will be limited to the extent admissible in terms of contract on the basis of accepted offer and other conditions of the contract. The chemists shall enclose such cash memos with the bill and total discount/ deduction made on such cash memos should be reflected in the claim bill.

9. ITEMS REQUIRED IN EMERGENCY

When an emergency arises outside the working hours of the dispensary or on holidays, the Authorized Medical Attendant in the CGHS Dispensary may procure the items as required from the open market. The Authorized Chemist will be liable to reimburse, in full on the spot, the amount incurred by the respective Authorized Medical Attendant on production of Cash Memo, duly certified by the M.O. In-charge of the dispensary concerned. The Authorized Chemist shall be entitled to claim the amount from the CGHS, which will be limited to the extent admissible in terms of contract on the basis of accepted offer and other conditions of the contract. The chemists shall enclose such cash memos with the bill and total discount/ deduction made on such cash memos should be reflected in the claim bill.

10. PRESENTATION OF BILLS:

(i) The Authorized chemist shall present the bill to respective unit for the supplies made during each fortnight (1 to 15 & 16 to 30/31) within ten days of closing of each respective fortnight. The bill should clearly indicate the details of the supply made each day. The bill should clearly indicate the details e.g. Name of the item, Name of

Manufacturer, batch no., date of manufacture & expiry date, prescription slip no. with date, rate, discount as per contract etc. or any other information required by the purchaser.

(ii) The bill shall be supported by the following documents:

The original indent along with the certificate from the Medical Officer In charge of the dispensary under his/her signature, with date, seal of the office for receipt of the items indented giving names of the drugs, their quantity and rate charged, shall accompany the bill. The incomplete bills not equipped by any of the particulars mentioned above, will not be entertained.

11. MISCELLANEOUS

11.1 The Director, CGHS, New Delhi reserves the right to enter into parallel contracts simultaneously or at any time during the period of this contract, with one or more chemists.

11.2 One Chemist can quote for only one group/area as per list attached. Offers for multiple groups/areas shall be rejected out rightly.

11.3 The bidder should have its establishment within five (5) Kms. distances by shortest motor able route from the dispensaries/Hospital (Affidavit to be submitted). The suppliers, in the vicinity of the CGHS dispensary/Unit meeting all the requirements, may be preferred. However, this could not be considered as the only criteria for appointment. The CGHS reserves the right to appoint the chemist on the same terms and conditions for any other dispensary / hospital / Unit. (within five (5) kilometers distance by shortest motor able route from the establishment) if otherwise found eligible.

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Dr Marwah