PROBLEMS RELATED TO STORE

  Inventory shortage / excess vis-à-vis stock register

   Pilferage

   Inefficiency

     Improper checks

    Issue without indents

     Error in posting of entries

 SOLUTIONS

    PERIODICAL STOCK VERIFICATION

  SURPRISE CHECKS IN THE DISPENSARIES ARE THE PART OF PERIODICAL STOCK VERIFICATION

 PERIODICAL 100% STOCK VERIFICATION

      IT'S A REQUIREMENT UNDER GFR RULE 115 ( I).

    TO BE CARRIED OUT ONCE A YEAR

    IT IS DIFFERENT FROM AUDIT.

    A TEAM AND A SUBSTITUTE TEAM, EACH COMPRISES OF CMO, PHARMACIST AND LDC WILL WORK UNDER THE CONTROL OF ADDL. DIRECTOR OF CONCERNED ZONE.

 

TEAM WILL CARRY OUT 100% STOCK VERIFICATION OF ALL THE STORES OF HOSPITALS, DISPENSARIES AND UNITS UNDER THE CONTROL OF RESPECTIVE ZONE

 

A SEPARATE TEAM WILL CONDUCT THE 100% STOCK VERIFICATION OF MSD, AYURVEDIC ,HOMEOPATHIC AND UNANI STORES

 

IN ADDITION TO 100% STOCK VERIFICATION ,THE TEAM WILL SUBMIT THE REPORT OF OBSOLETE/ SURPLUS/ UNSERVICEABLE STORES TO THE ADDL. DIRECTOR (MSD)

 

IN CGHS, THIS ANNUAL EXERCISE ALSO INCLUDES

 

       EXAMINATION OF I P O'S REGARDING PENSIONERS AND GENERAL PUBLIC CARDS.

      MASTER REGISTER  FOR REVALIDATION OF PENSIONER / GENERAL PUBLIC CARDS ACCORDING TO THE CGHS COMPENDIUM.

      EMERGENCY AUTHORITY SLIPS 

    LOCAL PURCHASE PROCEDURE  FOR INDENT OF INADMISSIBLE, FOOD, COSMETICS AND ADVERTISED ITEMS

 

PROCEDURE OF INSPECTION

     ALL THE INDENTS HAVE BEEN ENTERED INTO THE STOCK REGISTER

     VERIFY ALL THE STORE ITEMS INCLUDING DRUGS ( INCLUDING LOCAL PURCHASE) AND NON DRUGS ITEMS

    AN INVENTORY OF DEAD STOCK ARTICLES SUCH AS PLANT, MACHINERY, FURNITURE, EQUIPMENTS AND FIXTURES ETC, SHOULD BE MAINTAINED AT THE SITE OF DEAD STOCK

     INSPECTION TEAM SHOULD VERIFY THE ARTICLES AND RECORD THE RESULT ON THE INVENTORY

     VERIFICATION SHOULD BE DONE IN THE PRESENCE OF PERSON RESPONSIBLE FOR THE CUSTODY OF THE STORE

     ALL DISCREPANCIES NOTICED SHALL BE BROUGHT TO ACCOUNT IMMEDIATELY SO THE STORE ACCOUNT MAY REPRESENT THE TRUE STATEMENT OF THE STORE

     SHORTAGES, DAMAGES AND OBSOLETE/ SURPLUS/ UNSERVICEABLE STORES SHALL BE REPORTED TO THE H O D

      THE INSPECTION TEAM SHOULD GET THE SIGNATURES OF STOCK HOLDER, IN CHARGE OF THE DISPENSARY ALONG WITH SIGNATURES OF HIS TEAM ON EVERY PAGE OF THE REPORT

      PREPARE THE REPORT IN DUPLICATE.( ORIGINAL FOR IAU (HQ) AND DUPLICATE FOR DISPENSARY). MSD AND RESPECTIVE ZONES MAY BE INFORMED REGARDING THE SAME

     VERIFY THE INVENTORY OF DIFFERENT SECTIONS (INJECTION ROOM ,LAB. DRESSING ROOM ETC. ) FROM THE STOCK LEDGER

    COMMENT UPON THE CONDEMNATION REGISTER, BREAKAGE REGISTER.

      DATE OF LAST CONDEMNATION/ DEWEEDING AND SANCTION FOR THE SAME HAS BEEN RECEIVED AND REFLECTED INTO THE STOCK REGISTER

      EXAMINE THE UNCLAIMED REGISTER

      WHETHER INDENT – ISSUE / RECEIPT REGISTER FOR LOCAL PURCHASE MEDICINES IS MAINTAINED?

      WHETHER INDENTS, TOKEN OF RECEIPT TO THE CHEMIST, ARE RETURNED IN TIME?

      WHETHER DISCREPANCIES FOUND DURING LAST YEAR 100% STOCK VERIFICATION ARE RECONCILED AND REPORTED TO THE H O D.

--
Dr Marwah